Team Manager Playbook

Official Scorekeeping (GameSheet)

As the home team, we will be scoring the game using the GameSheet App on your assigned iPad device.

Prior to the Game

• Add Game required information to GameSheet App (requires WiFi connection) 

After the Game

• Confirm GameSheet App has officials & coaches’ signatures. 
• Final Gamesheet results will be automatically distributed to the opposing team in one of 3 ways:
•  A copy will be emailed to the manager/coach contacts on the team's roster in GameSheet  
• Available in 'past games' on the GameSheet App
• Available online at the GameSheet website https://gamesheetinc.com/stats 

Game Day Assignment Volunteers

For home games, each team is responsible to fulfill the following ‘official game day’ assignments.

• Penalty Box
• Scorekeeper
• Game Clock Operator
• Zamboni Driver
• Locker Room Monitor (must be SafeSport-certified)
• Rink Manager

The opposing team will need to provide a Penalty Box operator for their penalty box. Confirm all your volunteers have arrived and provide them with any necessary materials or direction. Please note, these positions are considered ‘officials of the game’ and you may need to remind volunteers to refrain from cheering while performing these important duties.  

Important Note: Music and pre-game lights are optional but the kids love them!

Arrival 

Try to arrive early to greet your own coaches and players and assist in guiding the team to their assigned locker room. 

Scoresheets

As the visiting team, we do not provide the official scoresheets. 

After the Game

• The gamesheet will be accessible in one of three ways:
• A copy will be emailed to the manager/coach contacts on the team's roster in GameSheet  
• Available in 'past games' on the GameSheet App
• Available online at the GameSheet website https://gamesheetinc.com/stats 

Game Duties

For away games, we will need to provide a Locker Room Monitor and Penalty Box operator for their penalty box. Confirm our penalty box volunteer has arrived and provide them with any necessary materials or direction.

Please note, these positions are considered ‘officials of the game’ and you may need to remind volunteers to refrain from cheering while performing these important duties.  

Volunteer Coverage

Your team is responsible for covering all volunteer shifts throughout the tournament weekend. This includes:

• Scoreboard
• Penalty box
• Clock
• Rink manager
• Locker room monitor
• Concessions

🛑 Note: These hours do not count toward your required BDHA volunteer hours—they are in addition.

Tournament Fundraiser: Raffle Baskets

Each family is required to donate a raffle basket for the tournament fundraiser. This is one of our most effective ways to raise money during the event, so encourage creativity and presentation!

Make It a Great Weekend

Tournaments are long weekends for players and families, so a little planning goes a long way:

• Consider organizing a team potluck or ordering pizzas between games to keep everyone fueled and connected.
• Be intentional about hospitality. We're all here to play, have fun and support youth hockey.
• Programs: find a volunteer to put together a program with the schedule, lists of all teams, tournament rules and some local suggestions on places to eat or visit.
• Welcome baskets for visiting teams are a great touch! Include items like:
• Bottled water
• Granola bars or snacks
• Stickers, wristbands, bag tags, or BDHA swag

🗹 Pro-Tip: Another fun tradition: personalized name tags for each visiting player. These are often laminated and displayed by team in the warming area. Players can take them home as keepsakes.

Concession Stand Specials

• If you'd like to offer a special menu item during the tournament, coordinate with the concessions contact in advance.
• Examples include:
• Mac and cheese
• Pulled pork sandwiches
• Chili or walking tacos

Other Important Tips

• Awards: Make sure you coordinate with the tournament director ahead of time to ensure trophies and medals are ordered and ready for the final games.
• Referee Hospitality: Your officials are working long hours too! Create a small referee snack basket with drinks and grab-and-go items to show your appreciation. It goes a long way in building goodwill.

Communication

Planning an away tournament requires coordination and team involvement. Make sure you include the families when deciding where to play. Try to make the experience as easy as possible for them by keeping them informed and promptly sharing information.

Registration & Fees

You can find WAHA-sanctioned tournaments on the WAHA Tournaments webpage. There are several important considerations to be mindful of when scheduling a tournament:

• Distance & hotel stay requirements
• Competition/Skill level
• Past Experience

Each individual team is responsible for the registration fee of all tournaments, except Playdowns and the State Tournament. All fees for tournaments are paid by the team, not the organization. This includes hotel rooms for non-parent coaches – this is the Team’s responsibility. Registration is typically paid for in full by the manager or head coach. Each family/parent will then pay their portion to the manager or head coach.

🗹 Pro-Tip: We recommend an app like Venmo or PayPal for ease of money transferring and audit logs. 

Hotels

Some tournaments may necessitate a 1–2-night stay in a hotel. As team manager, you should assist the team with locating and/or reserving blocks of hotel rooms for the tournament. However, each family is responsible for their own hotel reservations & fees.

🗹 Pro-Tip: Here are some helpful Tips for Hotel Room Block Reservations:

• Start planning early!
• Call the hotel's local number
• Ask if they will provide a ‘meeting’ or ‘conference’ room for the families to gather vs. hanging out in hallways (sell it as a benefit to the hotel).